Passage Planning

                        Figure 1.                                                                                Figure 2.

Welcome to our (Free) Victualling List Application

NOTE: Current Version: J_VictuallingList_V1.06.xlsm. Upload date: 17.04.2022

Victualling or provisioning a yacht whether under sail or a motor yacht is exactly the same and involves a lot of preparation in order to achieve the food, drink and stores items required for the crew on sea passage. The amount of provisioning will, of course, depend on the length of passage, number of crew and non-crew on board and the expected duration of the voyage. We have written a detailed discussion regards this subject which can be viewed Here (opens in new tab). Provisioning a yacht is a skilled operation, particularly for long passages and involves the creation of a purchasing, or shopping list of all consumable and other related items for the intended voyage.


To help matters we have developed a unique Excel based application which will enable you to generate such a list with ease. This is far more than a provisioning spreadsheet; the application can be downloaded and we offer if to you as a FREE DOWNLOAD. Many hours of work have gone into the developmentof our Victualling Application and we hope that you will get the benefits of our work and be able to carry out the victualling part of your planning with relative ease.


We revise the application from time to time. The current version and upload date is detailed above. Some message boxes and suchlike may appear slightly different on your version of Excel, however the functionality is the same for all Excel versions. We suggest you visit this page from time to time to check whether a new revision has been uploaded. The latest version was developed on Excel for Mac version 16.6.


Figure 1. above presents the main Victualling page of our application which shows the data entry of your proposed sea voyage and details of the crew and non-crew on board. It also presents the two Consoles, used for navigating and generating your victualling shopping list.


Figure 2. shows some of the victualling items and associated data. These items are editable by you and enable you to enter the results of previous on board stock takes and minimum levels of items required on board prior to leaving Port.

Figure 3.

The above shows the data input area for duration of voyage, crew, non-crew and daily budget for meals, and arrives at an approx. budget for the victualling requirement.

Figure 5.

The above figure shows the Victualling List print page where the complete list of your requirements for purchase can be viewed and printed or saved as a PDF file.

Figure 4.

The two Consoles are shown at Figure 4. above. The Local Console allows local actions to be achieved such as data resets to independant Food/Store Item categories and print outs of individual parts of the stores items. The Global  Console allows resetting of values for the whole of your victualling list, saves your list as requested amongst other items and, most important, develops your Victualling List ready for printing, or saving as a pdf file, which will contain only the items on your list required for purchase.


Within the main food stores items there are hundreds of entry choices, we have suggested many standard items, any or all of which can be changed to your own selection.


It looks a bit complicated at first but it is really ease to use.


Full and detailed instructions are included for the application in a PDF file which can be downloaded and/or printed if required.


We suggest that you have a good look at the instructions and 'play' with the application to get used to it and hope that you will like and find it useful.


How to Download Victualling Application
(Full instructions on its use are included with the Application).


Click HERE to see a preview of the Victualling Application Instructions (opens in a new window)

Just send us a couple of details as requested below and download your free Victualling Application. We only need a few details to record that you have downloaded it. We will only contact you if there is a revision to the application.

Prior to downloading the application you will be asked to confirm your acceptance of The Terms of Use of the software.
Please note that by clicking on the following link you will go to a page which will ask for your email address in order to download the Application for free which is an Excel sheet which will enable you to use Victualling Application free of charge. By clicking on the link you confirm that you have read and agreed to our privacy policy and our web access agreement and our online sales terms & conditions  and furthermore agree that you will be using the Application for your private and personal and non-commercial use only and at your own risk and that it's owners and/or employees are not responsible for your use or misuse of the downloaded Excel sheet.
Please note that the download is an Excel sheet written using Excel 2020. You will need to have a licensed Excel version compatible to Excel 2020 on your device to run the application.
Victualling Application is suitable for Microsoft PC and AppleMac computers and laptop devices. It may work with iPads but is not actually developed for iPad or iPhones. reserves the right to continue to develop this application.


Please note the following:


1. The App is designed to work in full screen mode.

2. You may be requested to allow the App to download some Excel fonts prior to use (if not already on your device). They are fonts used in the App. and are ok to be downloaded. 

Click on the link below to go to the free download page.
Victualling Application - Create Your Victualling List